5-20.
Administrative leave may be used to grant paid time in situations where the appointing authority
wishes to release employees from their official duties for the good of the state. In determining
what is for the good of the state, an appointing authority considers prudent use of taxpayer and
personal services dollars and the business needs of the department. Pursuant to 1-9, the
appointing authority has the power to define the job. Activities performed in an official
employment capacity, including job-related training and meetings, voluntary training, and
conferences are typically work time and do not require administrative leave. Participation in
hearings or settlement conferences at the direction of the Board or Director is work time.
Testifying in court or official government hearings on job-related matters when required by an
appointing authority or subpoena is work time. Administrative leave is not intended to be a
substitute for such things as corrective or disciplinary action or other benefits and leave.
A. Any administrative leave granted to an employee that exceeds 20 consecutive working days
must be reported to the department head and the Director.
B. An appointing authority may grant administrative leave up to five days for local or 15 days for
national emergencies per fiscal year to employees who are certified disaster service
volunteers of the American Red Cross.
C. A department head may adopt a policy granting one period of administrative leave for the
initial call up to active military service in the war against terrorism or other military
operations. Such leave shall not exceed 90 calendar days and applies after exhaustion
of paid military leave. It is only used to make up the difference between the employee?s
base salary (excluding premiums) and total gross military pay and allowances. The
employee must furnish proof of military pay and allowances. This leave does not apply to
regular military obligations such as the annual encampment and training.
5-21. Administrative leave must be granted for the following.
A. Two hours to participate in general elections if the employee does not have three hours of
unscheduled work time during the hours the polls are open.
B. Up to two days per fiscal year for organ, tissue, or bone donation for transplants.
C. To serve as an election judge unless a supervisor determines that the employee?s attendance
on election day is essential. The employee cannot receive compensation other than the
paid administrative leave for serving as an election judge and must provide evidence of
service.